• OCR – text recognition
• Additional indexing (for database or doc. management system)
• Page-for-Page comparison to original document for accuracy
• High resolution (default 200dpi)
• Secure shredding of originals
• Data backup
• Re-assembly of originals

Of course, the question everyone wants answered first: How much is this going to cost?

Digitizing your files really is an investment. It is an investment in security, peace of mind, accessibility, collaboration and the future. While some of our clients are working toward a ‘paperless office’, most have chosen to digitize their documents to make access easier and faster and to free up office or storage space while protecting against disasters like weather, fire and burst pipes.

Other document scanning provider websites often only tell you that the price “depends on…”. It’s true, that to give you the most accurate price for your project, we need to know the answers to all the questions mentioned above. However, we provide you with real project cost information that we hope will encourage you to contact us for a free custom quote. Remember, our most accurate and best pricing always comes from a custom quote so we can give you a total or flat rate that takes all factors and discounts into consideration.

That being said, here is how we calculate our flate-rate scanning prices based on an average of our high-volume projects.

A standard bankers box is 15″ long and averages $230 with basic features (High volume, Moderate Prep, average file size, 200DPI, 1 Index/Name field, B/W)

A large bankers box is 24″ long and averages $350 with the same standard options.

This is based on a volume rate of $175 per linear foot with moderate prep, average file size, 200DPI, 1 Index/Name field, B/W. So if your files are still on shelves or in file drawers you (or we) can easily estimate the cost.

Optional add-ons like: onsite scanning, OCR text recognition, additional index/naming fields, DMS integration, color scans, more involved prep, large format, re-assembly, more files (fewer pages per file), online storage, and document shredding, require additional time and resources and therefore cause the cost to increase accordingly.

With a custom quote, you can take advantage of paying for exactly what your project requires while enjoying any volume and seasonal discounts. Our quotes are all inclusive of your selected features, and the grand total of your project will not change unless you choose to change the scope. We refuse to “nickel/dime” you, our client, with dubious pricing models such as ‘per keystroke’ or ‘per page’ costs that are impossible to predict.